Montclair, NJ Office Manager

Job Type: 
Full Time

Clean Water Action and Clean Water Fund are seeking an Office Manager for our Montclair, NJ office to provide administrative support to our field canvass and program staff. Clean Water Action is a national, grassroots environmental organization that seeks to protect the environment and safeguard public health, promote passage of strong environmental laws, and help communities address local environmental problems affecting them. Clean Water Action has close to 1 million members nationally. Clean Water Fund provides research, education, organizing, and technical assistance to strengthen grassroots environmental efforts around the country, promoting the public interest on issues related to water, natural resources, health, and a healthy economy.  Clean Water Action and Clean Water Fund work together on selected campaigns and programs. This part-time position is 20 hours per week and may be combined with canvassing to create a full-time position. 


Primary duties include:

  • Answer incoming calls; screen prospective applicants for canvass positions, schedule qualified applicants for interviews with the Canvass Director; take messages for program staff.
  • Coordinate all recruitment activities with Canvass Director including campus outreach and recruitment, ad placement, career fairs and other recruitment outreach.
  • Maintain daily, weekly, and monthly canvass reports.
  • Maintain personnel files and track staff benefits accrual and use.
  • Process information requests from the public and refer to appropriate staff.
  • Provide programmatic administrative support including processing checks and donations and assisting with grant administration.
  • Assist with fundraising event planning and other development work. 
  • Assist with communications work including maintaining our presence on social media.
  • Stock canvass materials and order office supplies.
  • Maintain office appearance; light cleaning and organizing.
  • Maintain computers and printers; back-up files; follow-up to get technical support when needed.
  • Other duties as assigned.

Clean Water Action and Clean Water Fund requires COVID-19 vaccinations for all positions that will work in our offices or travel in our vehicles. Proof of vaccination will be required for applicants for this position.

Clean Water Action and Clean Water Fund value a diverse workplace. People of color and those from economically disadvantaged communities are particularly encouraged to apply. Clean Water Action and Clean Water Fund are equal opportunity employers and do not discriminate in hiring on the basis of race, color, sex, gender identity, sexual orientation, religion, national origin, age, marital status, disability, veteran status, or any other legally protected characteristic.



  • Excellent written communication skills
  • Confident oral communication skills.
  • Proficiency with Microsoft Office Suite and Google docs.
  • Familiarity with major social media platforms such as Facebook and Twitter.
  • Detail-oriented, accurate and neat; with strong math skills and personal organization.
  • Strong work ethic, punctual, flexible, team player.


How to Apply: 

E-mail resume and cover letter to and use the subject line Office Manager Application. Internal candidates should talk with their supervisor first.


Starting rate at $17.50 per hour. An attractive benefit package is available.
Application Deadline: 
Wednesday, April 27, 2022
Date Posted: 
Wednesday, April 27, 2022